Retirement Support

Welcome to Vancouver Division’s Retirement Support – access resources to help you prepare for and transition into retirement.

It is never too early or too late to reach out to us, even if you don’t have a retirement date in mind and just want to discuss options, we will respect confidentiality throughout this process.

To learn more please connect with us at

Retirement Resources and Support

We help determine a retirement timeline and plan, and if time permits, we can help recruit a physician to take over a practice. If no suitable candidate is found, we can support the process of closing a practice and help transition your patients to a new primary care provider.

Click on image to view PDF of timeline.


In the City of Vancouver, we support:

  • Retiring family physicians
  • Family physicians closing their practice

Phase 1: Family Physician Recruitment for Takeover

  • If you are 6 months or more away from retirement/practice closure, we can help recruit for a family physician to take over your practice!
  • We advertise for your position on, SGP, Health Match BC, and
  • If we find a suitable candidate, we will introduce them to you via e-mail.
  • If an agreement is reached, we can help support the transition process by providing guidance on medical record stewardship, lease obligations, HR, and more!

If we are unable to find someone to take over your practice within 4 months of your closure date, we will move on to our second phase of support.


Phase 2: Patient Transition

  • We can help transition your patients to new care in their communities
  • Depending on physician availability, we may have capacity to support language needs
  • Our team can also help close down your practice and provide resources (i.e., medical record storage, best practices for notifying patients and specialists of your retirement, HR notification, etc.)
  • We’re able to successfully transition your patients to a new healthcare provider because we work with multiple family physicians and nurse practitioners from around Vancouver who are keen to accept new patients and grow their patient panel.

How to Retire Guide

The Vancouver Division created this 52-page guide ​to help family doctors map out a plan for their retirement. Click here to download a PDF copy.

CPSBC Guidelines

The CPSBC recommends that retiring physicians notify their patients and colleagues at least 3 months in advance of their departure. These CPSBC Guidelines outline several important considerations, such as patient medical record stewardship.


MedRecords is endorsed by the Doctors of BC. They can alleviate the burden of patient medical record stewardship for the required amount of time by managing and storing your patient medical records for you.  More information can be found here.


Patient Practice Closure LetterWord | PDF version – This letter template was written for physicians who wish to notify their patients of their departure from practice who have not found someone to take over.

Retirement Notification Letter TemplateWord | PDF version – This letter is personalized by and sent by the retiring physician. It is used to notify patients of their retirement. It also includes directions for patients to opt in to receive help finding a new healthcare provider from the Division.

Sample Reallocation LetterWord | PDF version – This letter template is sent by the Division to patients to notify them of their new healthcare provider. The information provided in this letter includes their new providers name and clinic contact information to book an appointment. In addition, where to access their medical record.

Specialist/Lab Notification LetterWord | PDF version – Retiring physicians are advised to notify labs and specialists of their retirement date. Among the information included in this letter should be: your last day of practice and where to send results after that date. This letter has the basic information you should use to notify your colleagues.

“For me, knowing each and every one of my patients had the opportunity to have a new family physician was very comforting. I cared for many of my patients for close to 30 years and I felt grateful to have the Division help me provide continuity of care for my patients. This was extremely important to me.”

“Regular face-to-face meetings, excellent email correspondence, and availability of resources.”

“The initial detailed step-by-step approach was very informative.”

– Vancouver Retiring Family Physician

In 2020 we supported 10 retiring (or moving) physicians, and reallocated 100% of their panels: 5,873 in-Vancouver patients and 2,675 out-of Vancouver patients.


We’ve helped 59 family physicians retire or move since 2015.

* Of those who retired, we’ve helped transition approximately 51,000 patients.

* Of the 59 family physicians, over 50% used MedRecords.

* The average length of career of family physicians we helped retire was 38 years, and the average age of retirement was 68 years old.

The Vancouver Division’s retirement program is led by our Recruitment & Retention (R&R) team, who is committed to providing services to support New to Practice family physicians transition into various forms of practice, and retiring physicians effectively and efficiently transition their practices as they plan for retirement.


Tessa MacDougall
Program Director




Tasha Cameron
Program Facilitator
PCN FP or NP Questions & General point of contact




Jessica Harle
Program Coordinator
Clinic Recruitment & IMG Program




Lisa Carvalho
Program Coordinator
Retirement & Accepting Providers