Skip to content
  • Vancouver Division
  • Pregnancy Vancouver
  • Choosing Therapy
Menu
  • Vancouver Division
  • Pregnancy Vancouver
  • Choosing Therapy
  • Search
  • Pathways
  • UpToDate
Menu
  • Search
  • Pathways
  • UpToDate
  • Work in Vancouver
  • Membership
    • Become a Member
    • Member Involvement
    • Member Wellness
      • Peer Support
  • Programs & Services
    • Areas of Care & Practice
      • Mental Health & Substance Use (MHSU)
    • Vancouver Primary Care Networks (PCNs)
      • PCN 1 – City Centre
      • PCN 2 – Centre North
      • PCN 3 – Northeast
      • PCN 4 – Westside
      • PCN 5 – Midtown
      • PCN 6 – South
      • Interprofessional Teams (IPT)
      • PCN Registered Nurses
      • Family Practice Nurse Practitioners
      • Team Based Care Education
      • Patient Medical Homes
      • PCN Steering Committees
    • Clinic Business Solutions
    • Patient Attachment Initiative
    • Recruitment & Retention
    • MOA Network
    • Event Calendar
    • Initiatives & Resources
  • About
    • About Us
    • Vision and Values
    • JEDI Task Force
    • Contact Us
    • Sitewide Search
    • Looking for Care?
  • Login
Menu
  • Work in Vancouver
  • Membership
    • Become a Member
    • Member Involvement
    • Member Wellness
      • Peer Support
  • Programs & Services
    • Areas of Care & Practice
      • Mental Health & Substance Use (MHSU)
    • Vancouver Primary Care Networks (PCNs)
      • PCN 1 – City Centre
      • PCN 2 – Centre North
      • PCN 3 – Northeast
      • PCN 4 – Westside
      • PCN 5 – Midtown
      • PCN 6 – South
      • Interprofessional Teams (IPT)
      • PCN Registered Nurses
      • Family Practice Nurse Practitioners
      • Team Based Care Education
      • Patient Medical Homes
      • PCN Steering Committees
    • Clinic Business Solutions
    • Patient Attachment Initiative
    • Recruitment & Retention
    • MOA Network
    • Event Calendar
    • Initiatives & Resources
  • About
    • About Us
    • Vision and Values
    • JEDI Task Force
    • Contact Us
    • Sitewide Search
    • Looking for Care?
  • Login
Looking for Care?
  • Menu
    • Work in Vancouver
    • Membership
      • Become a Member
      • Member Involvement
      • Member Wellness
        • Physician Peer Support
    • Programs
      • Areas of Care & Practice
        • Mental Health & Substance Use (MHSU)
      • Vancouver Primary Care Networks (PCNs)
        • PCN 1 – City Centre
        • PCN 2 – Centre North
        • PCN 3 – Northeast
        • PCN 4 – Westside
        • PCN 5 – Midtown
        • PCN 6 – South
        • PCN Registered Nurses
        • Interprofessional Teams (IPT)
      • Clinic Business Solutions
      • Recruitment & Retention
      • Event Calendar
      • Initiatives & Events
    • About
      • About Us
      • Vision and Values
      • JEDI Task Force
      • Contact Us
      • Sitewide Search
    • Looking for Care?
    • Login
    • Pregnancy Vancouver
    • UptoDate
    • Pathways
    • Search
  • Menu
    • Work in Vancouver
    • Membership
      • Become a Member
      • Member Involvement
      • Member Wellness
        • Physician Peer Support
    • Programs
      • Areas of Care & Practice
        • Mental Health & Substance Use (MHSU)
      • Vancouver Primary Care Networks (PCNs)
        • PCN 1 – City Centre
        • PCN 2 – Centre North
        • PCN 3 – Northeast
        • PCN 4 – Westside
        • PCN 5 – Midtown
        • PCN 6 – South
        • PCN Registered Nurses
        • Interprofessional Teams (IPT)
      • Clinic Business Solutions
      • Recruitment & Retention
      • Event Calendar
      • Initiatives & Events
    • About
      • About Us
      • Vision and Values
      • JEDI Task Force
      • Contact Us
      • Sitewide Search
    • Looking for Care?
    • Login
    • Pregnancy Vancouver
    • UptoDate
    • Pathways
    • Search

Clinic Grants Program

Welcome!

Please note the 2024/25 Clinic Grants Program has now closed. Our thanks to all those clinics who participated in the program.

Read our Program Impact Report

Read the Full List of Project Descriptions & Outcomes

The Vancouver Division of Family Practice once again offered the Clinic Grants Program to our community family practice clinics. Clinics were encouraged to access these grants to implement projects that make meaningful differences to clinic operations, staff support and patient experiences and build your networks.  Clinics received up to a maximum of $4,000 based on the number of family physicians (Full Time Equivalents – FTE) per clinic. Read below for further details about this year’s program.

New this year - Project Planning Support

This year participating clinics have the opportunity to choose from 3 priority project areas to improve your clinic operations and to build your networks:

  1. Clinic Sustainability; going green in your clinic,
  2. Clinic Accessibility; justice, equity, diversity and inclusion (JEDI) and
  3. Clinic Workflow Improvements

 

Click on the image below to learn more, explore what your clinic could do in each space and get help with your project planning.

Hear From Your Peers!

Dr. Jay Slater

Dr. Jay Slater – Dr. Slater is the former Board Chair at the Vancouver Division and Physician Lead of the Home-ViVE Program.

Choosing a sustainability-related grant project can help a clinic showcase its commitment to community health and environmental responsibility. By integrating eco-friendly practices like energy-efficiency or waste reduction programs, a clinic can reduce its carbon footprint, attract environmentally conscious patients, enhance the practice’s reputation, foster patient loyalty, and potentially lower its operational costs.

Dr. Herman Lee

Dr. Herman Lee – A family physician at Keefer Medical. Dr. Lee is also a member of the PCN 2 Steering Committee.

JEDI QI (quality improvement) projects are a win -win for the whole clinic. Meaningfully selected topics both inspire and stimulate thinking “outside the box” innovations. Most, especially healthcare workers, believe in Justice, Equity, Diversity, and Inclusion (JEDI). Helping others is ultimately helping yourself.

Last year, Keefer Medical used its grant to undertake a project to enhance preventative care for our most vulnerable, elderly patients. We developed a universal algorithm for screening and implementing preventative procedures for elderly patients (Fragility Score based).

Dr. Claire Rawson – Medical Director and Family Physician at Kariba Health. Dr. Rawson is also a member of the Physician Clinic Leaders Task Force.

Choosing a clinic workflow-focused grant can transform the efficiency and effectiveness of your clinic. Streamlining processes can enhance patient satisfaction, staff morale and boost overall productivity and cost-effectiveness. By adopting new practices your clinic can foster better collaboration within the clinic, leading to delivering higher quality care to your patients and community.

Program Details

Grant parameters at a glance:

  • Clinics can receive up to $4,000 in funding based on FTE. See FAQ below for more.
  • 50% of Funding will be provided upon receipt of your clinic’s final report including your project budget and receipts.
  • Grants may be used for clinic staff and/or external vendors to deliver the project.
  • Grants cannot be used for the purchase of computer hardware, clinical equipment for direct patient care, or where other funding already exists. See FAQ for more.
  • Grants are for one-time funding, not for ongoing / sustaining costs.

Why choose a Featured Project?

  • Learn more about each Featured Project including supports for your clinic
  • Network with other clinics who are considering similar projects
  • Receive additional support from the Division to complete your project.

Important Dates

Project Phase Time Estimate Description
1. Project Planning 1 - 30 minutes Already have a project in mind? Need help with a project idea? Planning your project should take no more than 30 minutes.
Additional project planning support is available here.
2. Submit your Application 15 - 30 minutes The Vancouver Division will send your custom application form. To complete the application all you need to do is provide FP hours worked in your clinic, your project details and expected outcomes. We are committed to ensuring your projects are approved. Initial funding is remitted on successful submission of your application.
Applications closed December 9, 2024.
3. Run your Project Project dependent We encourage clinics to hire support where possible to assist in completing their projects. Clinics have up to 4 months to complete their projects.
Projects must be completed by February 28, 2025.
4. End of Project Report 30 minutes End of project reports will be sent to you in on February (or earlier by request) and must be completed to receive the remaining 50% of funding.
End of project reports are due by March 15, 2025.

Frequently Asked Questions

Updated December 18, 2024

What’s the purpose of the grant?

The Vancouver Division of Family Practice (VDOFP) is proud to offer our community family practice clinics a one-time financial grant to support your ideas to improve your Patient Medical Home practices and to build your Primary Care Networks. Our objective is to encourage as many clinics as possible to access the grants for a project that will make a meaningful difference to your clinic and staff.

Which clinics are eligible?

The clinic grant program is available to Vancouver PMHs with family doctors providing primary care to patients in the community, and not in a care facility (e.g. hospital facility). 

Specifically:

  • The clinic or practice is Vancouver-based, and is not 100% virtual.
  • The clinic provides some aspect of primary care services (though not exclusively longitudinal, and could include specialized populations / specialized services).
  • The clinic is primarily MSP-funded, and has at least one practicing, primarily MSP-funded Family Doctor. Clinics without Family Doctors are not eligible.
  • Family Doctors do not have to be practicing full-time or be VDOFP members.
  • VCH (or other Health Authority) owned and operated clinics are not eligible.
How much grant funding can each clinic potentially receive?

Maximum grant amounts are funded based on the number of physician* full-time equivalent (FTE) at a clinic. Clinics with:

  • 0.1 to 1 family physician FTE will receive $1,000
  • 2 – 4 family physician FTEs will receive $2,000
  • 5 or more family physician FTEs will receive $4,000

For example, if your clinic has 2 full-time physicians and 3 physicians that see patients half-time, the clinic is eligible for $2,000 (2 + 1.5 FTEs = 3.5 FTEs).

* Funding is based on Family Physicians working in the clinic (not specialists, NPs, allied health, etc.)

While the maximum grant funding is determined by your clinic’s total FTE, the actual grant amount awarded will be determined based on receipts submitted in your end of project report.

Vancouver Division reserves the right, at its sole discretion, to change grant amounts.

How do I apply? And when do I apply?

Applications are now closed.

Thank you to the more than 100 clinics who submitted applications for this years’ Clinic Grants program. We are excited to see your projects come to life.

Can the grants be used towards the purchase of computers or other IT related software/hardware?

Clinic grants cannot be used towards the purchase of computer hardware.

To support your clinic’s technology needs please consider applying to the Division’s PMH Connectivity and Digitization Program: https://vancouverdivision.com/pmh-connectivity-2024-25

Are there any exclusions?

Grant funded cannot be used towards:

  • Clinical training or purchasing clinical equipment used by physicians and/or clinicians that involve direct or indirect patient care, or patient information/data.
  • Physician time related to patient care.
  • Projects which are supported by other sources of funding (e.g. DoBC, FPSC etc.) This includes:
    • Staff training on new technology (e.g. online booking system, EMR, new software/ equipment, or online security. Please refer to our PMH Connectivity & Digitization Program for support in this area.
    • Purchase of software or hardware – please refer to our PMH Connectivity & Digitization Program for support in this area.
  • Retreats, catering, social events, or appreciation gifts.
If my project does not fit within the scope of clinic grants, where can I find alternative means of funding?
  • New this Year: To support your clinic’s technology needs consider applying for the Division’s new PMH connectivity and Digitization Program.
  • FPSC offers funding for clinics to perform panel management and to implement Health Data Coalition’s EMR data portal. Click here for a complete list of current funding opportunities for clinical support and click here for additional grant information.
  • Doctors of BC’s current list of open grants is available here.
Is grant funding taxable?

Grant monies are considered income for accounting and taxation purposes.

It is important that you consider your clinic structure to allow you to match grant income and expenses appropriately for your circumstances.

The Vancouver Division issues T4A’s for all individual income. Corporations are not issued T4A’s. You will be asked to confirm whether grant funding is to be disbursed to an individual or a corporation following approval of your grant application.

Clinics are advised to seek accounting advice if they have any further questions.

Can multiple clinics partner on a project?

Yes. Clinics may work together on a joint project the positively benefits each clinic. Each clinic will be awarded the grant based on the number of physicians working at each clinic, up to $4,000 per clinic. Only one Clinic Owner or Clinic Manager needs to submit the grant request on behalf of all clinics involved.

Can multiple physicians in a clinic submit different grant applications?

No. The application is for the entire clinic (or group of clinics). A single application can include multiple ideas that all support the improvement of Patient Medical Homes and building Primary Care Networks.

 

Each clinic, or group of clinics may request one grant for a project of its choice. We encourage Clinic Owners and Clinic Managers representing an individual clinic (or representing a group of clinics) to apply on behalf of the entire clinic.

When will the grant money be awarded?

New this year: A clinic (or group of clinics) will receive the initial 50% of the funds shortly after project approval.

A clinic (or group of clinics) will receive the remaining 50% of project funds upon project completion. We will send you an end of project template to provide a brief summary of your project, after which you will receive the remaining funding.

How long do I have to complete my project?

Projects must be completed by February 28, 2025 providing clinics up to four (4) months to achieve their desired outcomes.

Will the grant cover ongoing costs associated with the projects?

No. The grant will cover the clinic’s initial project costs, and it is the clinic’s responsibility to pay for any ongoing costs beyond the initial project.

Additional Support

Looking for more support?

If you have any questions or comments about this program, please email projects@vancouverdivision.com.

Add a new member to site

To search for a member, please provide their email address and MSC:

Is the member currently not registered? Please reach out to the memberships team at membership@vancouverdivision.com

Request Support from the Vancouver Division to add Staff to your Site

Request Sent

A member of the Vancouver Division team will be in touch with next steps.

Add a new member to site

We have found the following member with the information provided:

AR

Member Name

E-mail:

MSC:

New member information

Which of the following best describes the new member role in the site? Please select at least one.*

By clicking the following box, you are granting the new member editing capabilities on your site:

Invitation sent

An email notification has been sent

Invite to be a Site Administrator

By inviting the member to be a Site Administrator, you are granting the new member editing capabilities on your site.

Invitation sent

An email notification has been sent

Remove Site Administrator Role

This action removes this person’s ability to manage the site information

Site Administrator role successfully removed

Remove Staff

Do you want to remove this staff member from your team?

Member removed

This member has been removed from your team

Unpublish Job Listing

Once you unpublish this listing, it can only be republished by a member of the Vancouver Division Team.

Please contact recruitment@vancouverdivision.com for more information.

You’re applying for this Initiative

Applicant contact:

AR

Member Name

E-mail:

We're unable to process your application

There are no sites associated with your account. Unfortunately, to apply for this initiative you need to be a site administrator.

Please contact membership@vancouverdivision.com for help in completing your request.

This Site has successfully applied for this Initiative

Thanks for submitting your application. You should receive an email confirmation with the next steps.

You’re applying for this Initiative

Applicant contact:

AR

Member Name

E-mail:

You have successfully applied for this Initiative

Thanks for submitting your application. You have received an email confirmation with the next steps.

Get In Touch

202 – 777 West Broadway, Vancouver, BC V5Z 4J7

Main Office: 604-569-2010

Fax: 604-321-5878

 

Contact Us Page

Site Map

  • Work in Vancouver
  • Become a Member
  • About Us
  • Contact Us
  • Are You a Patient?
  • PCN Pages
  • Event Calendar
  • Initiatives & Resources
  • Login
Copyright © Vancouver Division of Family Practice. All rights reserved. View the Privacy Notice. Website designed and managed by Rose Agency Inc.

Get In Touch

202 – 777 West Broadway, Vancouver, BC V5Z 4J7

Main Office: 604-569-2010

Fax: 604-321-5878

 

Contact Us Page

Site Map

  • Work in Vancouver
  • Become a Member
  • About Us
  • Contact Us
  • Are You a Patient?
  • PCN Pages
  • Event Calendar
  • Initiatives & Resources
  • Login
Copyright © Vancouver Division of Family Practice. All rights reserved. View the Privacy Notice. Website designed and managed by Rose Agency Inc.

Get In Touch

202 – 777 West Broadway, Vancouver, BC V5Z 4J7

Main Office: 604-569-2010

Fax: 604-321-5878

 

Contact Us Page

Site Map

  • Work in Vancouver
  • Become a Member
  • PCN Pages
  • Event Calendar
  • Initiatives & Resources
  • About Us
  • Contact Us
  • Looking for Care?
  • Login
Copyright © Vancouver Division of Family Practice. All rights reserved. View the Privacy Notice.
Website designed and managed by Rose Agency Inc.