Skip to content
  • Vancouver Division
  • Pregnancy Vancouver
  • Choosing Therapy
Menu
  • Vancouver Division
  • Pregnancy Vancouver
  • Choosing Therapy
  • Search
  • Pathways
  • UpToDate
Menu
  • Search
  • Pathways
  • UpToDate
  • Work in Vancouver
  • Membership
    • Become a Member
    • Member Involvement
    • Doc-to-Doc Tips
      • Wellness: Dr. Dan
      • Palliative: Dr. Little
      • Environment: Dr. Slater
    • Peer Support
  • Programs & Services
    • Areas of Care & Practice
      • Mental Health & Substance Use (MHSU)
    • Vancouver Primary Care Networks (PCNs)
      • PCN 1 – City Centre
      • PCN 2 – Centre North
      • PCN 3 – Northeast
      • PCN 4 – Westside
      • PCN 5 – Midtown
      • PCN 6 – South
      • Interprofessional Teams (IPT)
      • PCN Registered Nurses
      • Family Practice Nurse Practitioners
      • Team Based Care Education
      • Patient Medical Homes
      • PCN Steering Committees
    • Clinic Business Solutions
    • Patient Attachment Initiative
    • Recruitment & Retention
    • MOA Network
    • Event Calendar
    • Initiatives & Resources
  • About
    • About Us
    • Vision and Values
    • JEDI Task Force
    • Contact Us
    • Sitewide Search
    • Looking for Care?
  • Login
Menu
  • Work in Vancouver
  • Membership
    • Become a Member
    • Member Involvement
    • Doc-to-Doc Tips
      • Wellness: Dr. Dan
      • Palliative: Dr. Little
      • Environment: Dr. Slater
    • Peer Support
  • Programs & Services
    • Areas of Care & Practice
      • Mental Health & Substance Use (MHSU)
    • Vancouver Primary Care Networks (PCNs)
      • PCN 1 – City Centre
      • PCN 2 – Centre North
      • PCN 3 – Northeast
      • PCN 4 – Westside
      • PCN 5 – Midtown
      • PCN 6 – South
      • Interprofessional Teams (IPT)
      • PCN Registered Nurses
      • Family Practice Nurse Practitioners
      • Team Based Care Education
      • Patient Medical Homes
      • PCN Steering Committees
    • Clinic Business Solutions
    • Patient Attachment Initiative
    • Recruitment & Retention
    • MOA Network
    • Event Calendar
    • Initiatives & Resources
  • About
    • About Us
    • Vision and Values
    • JEDI Task Force
    • Contact Us
    • Sitewide Search
    • Looking for Care?
  • Login
Looking for Care?
  • Menu
    • Work in Vancouver
    • Membership
      • Become a Member
      • Member Involvement
      • Doc-to-Doc Tips
        • Wellness: Dr. Dan
        • Palliative: Dr. Little
        • Environment: Dr. Slater
      • Physician Peer Support
    • Programs
      • Areas of Care & Practice
        • Mental Health & Substance Use (MHSU)
      • Vancouver Primary Care Networks (PCNs)
        • PCN 1 – City Centre
        • PCN 2 – Centre North
        • PCN 3 – Northeast
        • PCN 4 – Westside
        • PCN 5 – Midtown
        • PCN 6 – South
        • PCN Registered Nurses
        • Interprofessional Teams (IPT)
      • Clinic Business Solutions
      • Recruitment & Retention
      • Event Calendar
      • Initiatives & Events
    • About
      • About Us
      • Vision and Values
      • JEDI Task Force
      • Contact Us
      • Sitewide Search
    • Looking for Care?
    • Login
    • Pregnancy Vancouver
    • UptoDate
    • Pathways
    • Search
  • Menu
    • Work in Vancouver
    • Membership
      • Become a Member
      • Member Involvement
      • Doc-to-Doc Tips
        • Wellness: Dr. Dan
        • Palliative: Dr. Little
        • Environment: Dr. Slater
      • Physician Peer Support
    • Programs
      • Areas of Care & Practice
        • Mental Health & Substance Use (MHSU)
      • Vancouver Primary Care Networks (PCNs)
        • PCN 1 – City Centre
        • PCN 2 – Centre North
        • PCN 3 – Northeast
        • PCN 4 – Westside
        • PCN 5 – Midtown
        • PCN 6 – South
        • PCN Registered Nurses
        • Interprofessional Teams (IPT)
      • Clinic Business Solutions
      • Recruitment & Retention
      • Event Calendar
      • Initiatives & Events
    • About
      • About Us
      • Vision and Values
      • JEDI Task Force
      • Contact Us
      • Sitewide Search
    • Looking for Care?
    • Login
    • Pregnancy Vancouver
    • UptoDate
    • Pathways
    • Search

Clinic Security Policy Templates & Forms

Home
Resources
Clinic Security Policy Templates & Forms

Privacy and Security Policy Templates


Protecting patient privacy and maintaining strong data security practices are foundational responsibilities in primary care. To support family physicians and clinic teams in Vancouver, we’ve compiled a list of commonly requested policy and form templates from trusted sources including Doctors of BC, the Office of the Information and Privacy Commissioner (OIPC), and the Canadian Medical Protective Association (CMPA).

These resources are designed to help clinics:

  • Develop or update privacy and confidentiality policies
  • Respond to privacy breaches appropriately
  • Meet legal and regulatory requirements
  • Ensure staff, third parties, and patients understand their roles in protecting patient health information

This list includes a subset of the most commonly used templates. For additional materials, we encourage you to explore the full Doctors of BC Privacy Toolkit and CMPA Risk Management Toolbox.

For Clinic Staff

Clinic Staff Privacy & Security Policy – Doctors of BC, word document

Clinic Staff Confidentiality Agreement – Doctors of BC, word document

Clinic Staff Confidentiality Agreement – CMPA, fillable PDF

Privacy Breach Response (Guidance with templates) – OIPC, PDF

Privacy Breach Online Reporting Form – OIPC, web page

For Third Parties

Confidentiality Agreement – Doctors of BC, word document

Confidentiality and Data Sharing Agreement – Doctors of BC, word document

For Patients

Clinic Patient Privacy & Security Policy – Doctors of BC, word document

Patient Request Form for Access to Personal Information – Doctors of BC, PDF

Patient Request Form to Correct Personal Information – Doctors of BC, PDF

Physician/Clinic Website Terms of Use Template – CMPA, PDF

Consent to Virtual Care – CMPA, PDF

Need Help with Privacy and Security Policies?

Our Tech Concierge team can support your clinic in navigating privacy and data security requirements. Whether you’re drafting new policies or adapting templates to fit your workflow, we’re here to help.

Email concierge@vancouverdivision.com

Book a 1:1 call with our Tech Concierge or attend our Virtual Office Hours

Login to view more

Related Projects & Events

Supporting Families from Preconception to Early Childhood – this session explores preconception counselling

UBC CPD Beyond Birth

UBC CPD Beyond Birth

Join experienced facilitators for a deeper exploration of capacity considerations and psychosocial vulnerabilities in MAiD

Assessing Capacity & Vulnerability from the Canadian MAiD Curriculum

Assessing Capacity & Vulnerability from the Canadian MAiD Curriculum

Learn practical emotion regulation strategies from DBT to better support patients with complex mental health challenges

Emotional Regulation Strategies Webinar with DBT

Emotional Regulation Strategies Webinar with DBT

Join our upcoming remunerated webinar with QuitNow for evidence-based insights and practical tools

Vaping Cessation with QuitNow

Vaping Cessation with QuitNow

Join the Vancouver Local Action Team for a panel on supporting youth who say “no” to treatment

When People Say No To Help Discussion Panel

When People Say No To Help Discussion Panel

Join us at this session where we will be taking a closer look at Exploring PCN Clinical Pharmacy!

IPT Engagement Series: Exploring PCN Clinical Pharmacy Part 2

IPT Engagement Series: Exploring PCN Clinical Pharmacy Part 2

Previous
Next

Add a new member to site

To search for a member, please provide their email address and MSP:

Is the member currently not registered? Please reach out to the memberships team at membership@vancouverdivision.com

Request Support from the Vancouver Division to add Staff to your Site

Request Sent

A member of the Vancouver Division team will be in touch with next steps.

Add a new member to site

We have found the following member with the information provided:

AR

Member Name

E-mail:

MSP:

New member information

Which of the following best describes the new member role in the site? Please select at least one.*

By clicking the following box, you are granting the new member editing capabilities on your site:

Member notification sent

An email notification has been sent

Invite to be a Site Administrator

By inviting the member to be a Site Administrator, you are granting the new member editing capabilities on your site.

Invitation sent

An email notification has been sent

Remove Site Administrator Role

This action removes this person’s ability to manage the site information

Site Administrator role successfully removed

Remove Staff

Do you want to remove this staff member from your team?

Member removed

This member has been removed from your team

Unpublish Job Listing

Once you unpublish this listing, it can only be republished by a member of the Vancouver Division Team.

Please contact recruitment@vancouverdivision.com for more information.

You’re applying for this Initiative

Tell us about the event*

0/2000
0/2000

Outcomes: What are the expected outcomes of your event?

0/2000
0/2000

Participants: Who do you plan to invite?

Applicant contact:

AR

Member Name

E-mail:

Physician Peer Engagement Program Application 2025/26

If you don’t see the clinic you work at, please contact membership@vancouverdivision.com.

Physician Peer Engagement Program Application 2025/26

Member Name

Site Name

N/A

Tell us about the event*

0/2000
0/2000

Outcomes: What are the expected outcomes of your event?

0/2000
0/2000

Participants: Who do you plan to invite?

Note: It’s okay if you don’t have a specific date yet. Make your best estimate of when it might be. You are not committed to keeping this date. Just make sure your event takes place by January 15th 2026.
  • My event must include 3-20 participants from at least two separate Vancouver Primary Care/PMH clinics. 
  • All participating Primary Care/PMH clinics must be in Vancouver.
  • Only the following attendees working in a Vancouver Primary Care/PMH clinic will receive sessional payments from the Vancouver Division:
    • Family Physicians
    • Clinic Managers
    • Medical Office Assistants
    • Note:
      • Nurse Practitioners (NPs) must apply for compensation for their participations through NNPBC.
      • The Vancouver Division is unable to provide sessional payments to other medical professionals.
Vancouver Map

Physician Peer Engagement Program Application 2025/26

Thank you for your interest in the Physician Peer Engagement Program! We have received your application.

We will review your application and be in touch shortly.

A draft of your listing has been created

It will be reviewed and published by the Vancouver Division.

Get In Touch

202 – 777 West Broadway, Vancouver, BC V5Z 4J7

Main Office: 604-569-2010

Fax: 604-321-5878

 

Contact Us Page

Site Map

  • Work in Vancouver
  • Become a Member
  • About Us
  • Contact Us
  • Are You a Patient?
  • PCN Pages
  • Event Calendar
  • Initiatives & Resources
  • Login
Copyright © Vancouver Division of Family Practice. All rights reserved. View the Privacy Notice. Website designed and managed by Rose Agency Inc.

Get In Touch

202 – 777 West Broadway, Vancouver, BC V5Z 4J7

Main Office: 604-569-2010

Fax: 604-321-5878

 

Contact Us Page

Site Map

  • Work in Vancouver
  • Become a Member
  • About Us
  • Contact Us
  • Are You a Patient?
  • PCN Pages
  • Event Calendar
  • Initiatives & Resources
  • Login
Copyright © Vancouver Division of Family Practice. All rights reserved. View the Privacy Notice. Website designed and managed by Rose Agency Inc.

Get In Touch

202 – 777 West Broadway, Vancouver, BC V5Z 4J7

Main Office: 604-569-2010

Fax: 604-321-5878

 

Contact Us Page

Site Map

  • Work in Vancouver
  • Become a Member
  • PCN Pages
  • Event Calendar
  • Initiatives & Resources
  • About Us
  • Contact Us
  • Looking for Care?
  • Login
vdfp 15 year anniversary
Copyright © Vancouver Division of Family Practice. All rights reserved. View the Privacy Notice.
Website designed and managed by Rose Agency Inc.

Learn more about registration
Forgot your password?

Some content is only visible for members of the Vancouver Division of Family Practice. To see all the information on this and other pages, including downloadable templates, videos, and opportunities for engagement, sign in with your account:

Sign in to See More